Privacy Policy
Our establishment is committed to protecting your privacy and ensuring that any personal data it collects is processed in accordance with the EU General Data Protection Regulation and applicable Cyprus laws and regulations.
Who are we, and who is responsible for your Personal Data?
Our establishment is the data controller of the Personal Data we process and is therefore responsible for ensuring that the systems and processes we use are compliant with data protection laws, to the extent applicable to us. You may find our contact details further below.
When do we collect Personal Data?
We may collect your Personal Data in a number of circumstances, including:
- when you or your organization contact us to seek services from us;
- when you or your organization make an enquiry or otherwise interact on our website;
- when you or your organization offer to provide or provide services to us and/or clients;
- when you apply for employment (job applicants).
In some circumstances, we collect Personal Data about you from a third-party source. We may receive information about you if you use any of the other websites we operate or the other services we provide. In this case, we will have informed you when we collected that data that it may be shared internally and combined with data collected on this site.
What kind of Personal Data do we collect?
The Personal Data we collect may include:
- Personal Details, such as your name, maiden name, surname;
- Contact information, such as postal address, including your home address (where you have provided this to us), business address, telephone number, mobile phone number, fax number, and email address;
- Recruitment/selection data, such as academic qualifications, professional background, and any other information contained in your CV, application form, record of interview or interview notes, and/or any other assessment material;
- Payment data, such as data necessary for processing payments, including credit/debit card numbers, bank account, security code numbers, and other related billing information;
- Further financial and/or business information necessarily processed in a project or client contractual relationship with the establishment or voluntarily provided by you, such as instructions given, payments made, requests, and projects;
- Other personal data regarding your preferences where it is relevant to services that we provide; and/or
- Details of your visits to our premises.
- Technical information, including the Internet Protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting.
Are you required to provide Personal Data?
As a general principle, you will provide us with your Personal Data entirely voluntarily; there are generally no detrimental effects for you if you choose not to consent or to provide personal data. However, there are circumstances in which our establishment cannot take action without certain of your personal data, for example because the collection of personal data is required to process your instructions or orders. In these cases, it will unfortunately not be possible for us to provide you with what you request without first obtaining the relevant personal data and we will notify you accordingly.
Uses Made of the Processing of Personal Data
Our establishment uses your Personal Data for the purposes for which you have supplied it to us, to include:
- for any purpose related and/or ancillary to any of the above or any other purpose for which your Personal Data were provided to us;
- where you have provided to us with your explicit prior consent, we may also use the information to provide you with newsletters, briefings, and other publications about relevant developments and matters which we believe may be of interest to you;
- to carry out our obligations arising from any contracts entered into between you and us and to provide you with information, products, and services that you request from us;
- to provide you with information about other services we offer that are similar to those you have already enquired about;
- to notify you about changes to our service;
Data Sharing
We may share your Personal Data in the following circumstances:
- We will only disclose your personal data when you direct us or give us your express consent.
Confidentiality and Security of your Personal Data
Our establishment is committed to protecting the personal information you provide to us; to this end, we have implemented information security policies, rules, and technical measures to protect the personal information data under our control from unauthorized access, improper use and/or disclosure, unauthorized modification and/or unlawful destruction, and/or accidental loss. Personal data may be kept on our personal data technology systems or in paper files.
Data Retention
Our establishment will generally retain Personal Data for the period necessary to fulfil the purposes for which it was originally collected and thereafter as required or permitted by law or as is necessary in order for the establishment to be able to act accordingly.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Cookies
Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.
Cookies are small amounts of data that are stored on your browser, device, or the page you are viewing. Some cookies are deleted once you close your browser, while other cookies are retained even after you close your browser so that you can be recognized when you return to a website.
You may block cookies by reviewing your internet browser settings to exercise choices you have for certain cookies. If you disable or delete certain cookies in your internet browser settings, you might not be able to access or use important functions or features of our site.
Your rights
In relation to the Personal Data we hold about you, you have rights under the data protection laws. If you would like to exercise, or discuss, any of these rights, please do contact us using the details set out below. At our discretion, we may require you to prove your identity before providing the requested information.
- Right to access: Upon your request, we will provide confirmation as to whether or not your personal data are being processed and where that is the case, access to the personal data. This enables you to receive a copy of the personal data we hold about you. If you require multiple copies of your personal data, we may charge a reasonable administration fee.
- Right to rectification: You have the right to require that any incomplete or inaccurate personal data that we process about you is amended.
- Right to erasure (‘right to be forgotten’): You are entitled to ask us to delete or remove Personal Data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your Personal Data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. There are also certain exceptions where we may not always be able to comply with your request for erasure, for specific legal reasons which will be notified to you, if applicable, at the time of your request. One example is where the personal data is required for compliance with law or in connection with claims;
- Right to restriction of processing: You have the right to request that we restrict our processing of your Personal Data in certain circumstances, such as where you believe such data to be inaccurate, our processing is unlawful, or we no longer need to process such data for a particular purpose, but where we are not able to delete the data due to a legal or other obligation.
- Right to data portability: You have the right to request that we transmit the Personal Data we hold in respect of you to another data controller.
- Right to object to processing: Where we are processing your personal data based on legitimate interests (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. However, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms. You also have the right to object where we are processing your personal information for direct marketing purposes.
- Right to withdraw consent: If you have consented to our processing of your Personal Data, you have the right to withdraw your consent at any time, free of charge.
- Right to lodge a complaint: If you are concerned about any aspect of our privacy practices, including the way we’ve handled your personal information, you have the right to lodge a complaint with the supervisory authority in Cyprus, the Office of the Commissioner for Personal Data Protection (dataprotection.gov.cy).
How to contact us
If you have questions or comments regarding this Privacy Policy or our privacy practices, please contact us using the details set out below:
Email: ………
By Post: ……..
Contact number: …..